Present:
Apologies:
None
Dale Kirkwood - Emergency doctor by night, ethics, public involvement by day, working on DARE 5 (?) project.
Andrei, Tim and Eleanor introduced themselves. Paula, Angela and Stuart have already met Dale.
Minutes from last meeting were reviewed and agreed.
Stuart asked Becca about maps on the website and reported back that she would like more info about what exactly we want to do.
Roberto membership request - see under AOB below.
Andrei hasn't had time to make much progress over the summer. Was looking again at the forms this morning and will try to bring some updates to conference.
There's been a request by Ahmed to join the education theme. Tim will speak to him about that and invite him to the next Process meeting (which is kind of like the overall meeting for all the process themes).
Not much has happened in the Communications theme over the summer either. Agree this (process core group) meeting should be used as an overall meeting for all process themes.
There are 51 registered people coming and 10 invited speakers - but some people are struggling with visas as there are more international participants from Asia/Africa.
15 for workshop 1
8 for workshop 2
Not all participants had paid as some are waiting on visas - not sure how many. Were hopeful for 60 people including invited speakers.
We should get them to update/edit the process document about how to organise the conference (afterwards). The relevant page is: https://wiki.datashield.org/en/comms/2023conf/process
One participant for the panel discussion will be joining online.
Tim and Andrei will both be there from the weekend in preparation for the workshop on Tuesday morning.
There is a zenodo repository created for DataSHIELD. Currently access by Andrei, Olly, Becca and Stuart.
No updates. Won't be worked on until after the conference at the earliest.
Dale was creating some slides for conference presentation, which lead him to think about the DS logo. So he's had a go at updating the logo using an online AI generator... He showed us what he's been working on so far, and there were some suggestions, e.g. updating the 'D' and making it available in different colours. He will send it around to all who were in the meeting and then we can have further discussion by email. Ultimate decision will likely be by Voting Members of the community.
There's been a proposal that Roberto Villegas-Diaz become a voting member. We had a discussion about what the correct process was for this (as documented on the Voting Members page) and what the prilileges and obligations are. No one present knew who has been asked to review the application.
Zenodo should be discussed in the next Steering Committee meeting. We should use it to store 'permanent' documents - e.g. the Constitution would be a good example. Andrei and Stuart can share access with others as required.